Advanced Features of Online Data Rooms

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Traditionally, companies have sent investors to an information room to look over the files of a particular project, like an acquisition or IPO. But this type of deal demands a lot of work for all participants, particularly if there are hundreds of pages and files to review. This is the reason why more companies are choosing to use virtual data rooms to provide their documentation.

With online data room software users can collaborate on projects and documents in real time. Apps let users access documents even while on their mobile devices. They can also control their access rights by either giving or restricting specific access levels to documents based on their role. Online data rooms also allow users to add digital watermarks to appear on any files that are printed, viewed or downloaded.

It enables administrators of data rooms to monitor who has accessed which file, when and for how long. It can also prevent data breaches by ensuring a secure location for the exchange and storage of documents. Redaction is another advanced feature. This tool is useful when you need to erase images, text or specific portions of a document. Some VDRs offer this functionality in various formats, like PDF, docx, TXT, ppt jpg gif. Another option is Q&A reporting which will enable you to keep a record of all questions and responses during a virtual data room project.

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