Data Room Confidential Mode
Data room confidential mode permits the administrator of a virtual data room restrict the use of the VDR by a particular user based on their IP address or the type of device. It’s a great tool for M&A deals and other delicate business ventures.
A good service will permit users to set granular permissions and use two-factor authentication. They will also provide a remote shred feature that erases downloaded files after an administrator removes access. They will also be able to handle the most popular file formats such as PDFs and Excel XLSXs. The most reliable providers can put watermarks on the files users download, which will discourage people from sharing copies the files online. They can also set an expiration date for downloads to stop unauthorised downloads.
Redaction is yet another useful tool that allows the administrator to block (black out) specific portions of text or parts of a document from authorized users. This feature is crucial since it shields sensitive business information and personally identifiable information from hackers. The most trusted VDR providers can remove PDF, doc, Docx, TXT and ppt as well as pptx, pptx images, jpgs and gifs along with Q&A attachments.
Some providers let users print out documents that will automatically include a «watermark» and download the original version. Finally, a good provider will offer users a question and answer feature which allows them to talk about files in the data room, and save answers in an easily searchable database. This is an excellent tool for M&A transactions or any due diligence project.
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