How to Create an Effective Meeting Agenda

www.boardroomliving.com/what-are-the-different-board-member-roles-and-responsibilities/

We’ve all been to unproductive meetings that consume time and money. It doesn’t matter if it’s the wrong people in the room or irrelevant discussions, time spent in meetings isn’t cheap. A meeting agenda that is effective will help you achieve the purpose of the meeting and help you achieve your company’s goals.

A clearly written and concise agenda for meetings helps everyone understand what will happen during the meeting and helps prepare participants for the meeting. The best way to design an effective agenda for a meeting is to include these fundamental elements:

Note all the expected outcomes and the goal of your meeting. This will help you keep your focus on the most important topics and eliminate unnecessary side-bars.

Then, for each item on the agenda, you must define what is to be discussed. This will include a brief description of the topic, who will be responsible for addressing it and how much time should be allocated to the discussion. It is also useful to include the location and time zone of the meeting, especially for teams that are remote.

Consider listing each item on the agenda as a query to be answered by an entire group. (Example: «What steps do we need to take to rent equipment ?»). Each discussion point could be presented as a question to stimulate discussion and comprehend what is expected during the meeting.

Create a plan for how you expect each agenda item to be dealt with. This is among the most often overlooked elements of a meeting and can dramatically increase the effectiveness of meetings. A clear and concise process can help participants decide how to approach a particular topic which could lead to off-topic discussions or even a complete derailment of the meeting. With a clear process participants can modify their comments so that they can be within the time frame allotted or suggest additional time to discuss a particular issue.

¡Por cierto! Antes de que te vayas, queremos recomendarte esto que seguro que te interesa:

Son una serie de contenidos a parte del que has leído que puede ser interesante para tí ¡Muchas gracias por leernos!

Rate this post

MÁS PIERCINGS