Planning an Online Board Meeting

When planning an online conference organizers must be aware of the technical requirements. The best method to accomplish this is to test any new tools with an audience ahead of time. This is a common practice among a lot of board members and it helps to avoid any audio-visual problems that may arise during the meeting. Certain members might also have one designated person to assist in resolving any issues.

The organizers must ensure that the meeting can be accessed by all participants, regardless of location or device. Distributing additional materials, like an editable agenda for meetings and board management software, before the meeting starts can assist in achieving this. During the meeting, it’s important to encourage participation by allowing for remote attendees to add their thoughts through chat and even voice comments. It is important to follow the manner of conducting meetings, and not interrupt other members while they are speaking.

It is vital that the discussion is focused and the board is focused on the goals of the board. Limiting the length of each discussion item can help in achieving this. You can also identify the purpose of each item in the discussion which could be reaching a decision, generating ideas or sharing an update. A great way to manage the flow of a discussion is to develop an agenda, and also indicate the desired length for each item.

It is also essential to record the outcomes of any discussion and include the names of all participants. Before distributing the minutes, they should be reviewed and proofread.

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