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How to Take Minutes at Board Meetings

There are numerous things to be aware of when taking minutes for a board meeting. It’s an activity that requires someone who is able to think ahead, pay attention and write a thorough summary of the meeting.

Meeting minutes are vital documents that are used to record decisions made by the board. Because of this, they must be exact and reflect all discussions that were held during the meeting. You should review the agenda before the meeting to ensure you know what to record. This will help prevent notable information from falling through the gaps during the meeting. A third party could also assist in interpreting the minutes. This ensures that the person who takes the minutes does not have bias and has a fair opinion of the contents of the minutes.

It is important to include not only the main aspects, but also the actions taken during the meeting. Also, who was accountable for each action. These details will enable board members to refer to the minutes of the meeting in future.

A final note on the presence of a majority should be added. A quorum refers to the presence of two-thirds or more of the board.

Additionally, it is essential to document any documents passed around or any special presentations that occurred during the meeting. It’s also recommended to include the date and time of the meeting in the minutes.

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